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Privacy Statement

Effective Date: July 10, 2025

1. Introduction

Welcome to the official website of Art & Design for Humanity (hereinafter referred to as "the Journal," "we," "us," or "our").

We recognize the importance of your personal information and are committed to protecting its security. This Privacy Policy (hereinafter referred to as "this Policy") explains how we collect, use, store, share, and transfer your personal information when you access and use our website and related services, as well as the rights you have concerning your information.

This Policy is designed to comply with applicable privacy laws. For users in Mainland China, we also adhere to the Personal Information Protection Law of the People's Republic of China (PIPL) and other relevant laws and regulations.

Please read this Policy carefully and fully before using our website and services, paying particular attention to the terms in bold. By continuing to use our services, you acknowledge that you have read, understood, and agree to the terms of this Policy.

2. How We Collect and Use Your Personal Information

We adhere to the principles of lawfulness, legitimacy, necessity, and good faith, collecting and using only the personal information necessary for the following purposes:

To Ensure Basic Website Operation and Security

When you visit our website, our system automatically collects certain network log information to ensure the proper functioning of our services and to maintain network security. This information includes your IP address, browser type, operating system, access dates and times, and the pages you visit. This information is necessary for the basic provision of our services.

User Registration and Account Management

When you choose to register on our website as a user, author, or reviewer, you will need to provide us with the personal information necessary to create an account, including:

  • Name (or username)
  • Email address
  • Your password (which will be stored in an encrypted format)
  • Name of your institution/affiliation
  • Mailing Address

We collect this information to create and manage your account, and to serve as the primary means of communication with you.

Manuscript Submission and Processing (for Authors)

When you submit a manuscript as an author, in addition to the registration information above, we will process personal information provided within your manuscript. This may include the names, affiliations, and contact details of authors, as well as information about individuals mentioned in the acknowledgments section. This information is necessary for manuscript processing, peer review, and final publication.

Peer Review (for Reviewers)

When you participate in the review process as a reviewer, we will use your name, email address, and research field to send you review invitations and to manage the review process.

3. Cross-Border Data Transfer

Please note that our operating entity and website servers are located in the Hong Kong Special Administrative Region of the People's Republic of China ("Hong Kong").

Consequently, all personal information you provide when using our services, such as registration and manuscript submission, will be transferred to and processed on servers located in Hong Kong. This cross-border transfer is necessary to provide you with our full range of services, including international journal browsing, submission, and review. We cannot create an account for you or process your manuscript without this cross-border transfer.

We commit to taking all necessary security and encryption measures to ensure your personal information receives a level of protection equivalent to that required within the People's Republic of China.

For users in Mainland China, we will obtain your "separate consent" for such cross-border transfers through a clear prompt and a separate checkbox when you create an account or submit your first manuscript. We will only transfer your personal information after obtaining your separate consent. If you do not provide your separate consent, we will be unable to create an account for you or process your manuscript.

4. How We Share, Transfer, and Publicly Disclose Your Personal Information

Sharing: We will not share your personal information with any company, organization, or individual, except in the following circumstances:

  • With your explicit consent.
  • Sharing with Peer Reviewers: During the manuscript review process, we may provide your manuscript (which may contain your name and affiliation) to anonymous peer reviewers to complete the academic evaluation. This is a necessary step in academic publishing.
  • As required by applicable laws and regulations, or by mandatory requests from judicial or administrative authorities.

Transfer: We will not transfer your personal information to any company, organization, or individual. However, if a merger, acquisition, or bankruptcy liquidation occurs in the future that involves the transfer of personal information, we will require the new holder to continue to be bound by this Policy.

Public Disclosure:

  • For manuscripts that are accepted and published, we will publicly disclose the author's name, affiliation, and the article itself, in accordance with international academic publishing practices.
  • Except for the situations described above and where we have obtained your explicit consent, we will not publicly disclose your other personal information.

5. Your Rights as a Data Subject

You have the following rights regarding your personal information:

  • Right to Access and Copy: You have the right to access your personal information by logging into your account. You may also contact us to request a copy of your personal information.
  • Right to Correct and Supplement: If you find that the personal information we process about you is inaccurate or incomplete, you have the right to correct it by logging into your account or by contacting us to make the correction or supplementation.
  • Right to Deletion: In certain circumstances, you may request that we delete your personal information.
  • Right to Withdraw Consent: You have the right to withdraw your consent for the processing of your personal information at any time. Please understand, however, that upon withdrawal of your consent, we may no longer be able to provide you with the corresponding services.
  • Right to Delete Account: You have the right to delete your account.

To exercise any of the rights above, please contact us using the details provided in Section 9 of this Policy. For security purposes, we may need to verify your identity before processing your request.

6. Data Storage and Security

Storage Period: We will retain your personal information only for the period necessary to achieve the purposes described in this Policy and as required by law and regulations. For example, author information for published articles will be retained permanently as part of the academic archive.

Protection Measures: We have implemented industry-standard security measures to protect your personal information, such as using encryption technologies (e.g., SSL) for data transmission and establishing strict access control systems to prevent unauthorized access, use, or disclosure.

7. Protection of Minors

Our services are primarily intended for adults. If you are a minor under the age of 18, please read this Policy under the guidance of a parent or legal guardian.

8. Updates to this Policy

We may update this Policy from time to time. When significant changes are made, we will notify you by posting a prominent notice on our website or by sending you an email.

9. How to Contact Us

If you have any questions, comments, or suggestions regarding this Privacy Policy, or if you wish to exercise your rights, please contact us via:

Email: idapresshk@gmail.com

We will review and process your request promptly upon receipt.